Why is it essential to have the right seating in your office?

office chair with orange seat pad

Many important factors contribute to the success of a business, one being the level of productivity.

Business owners and managers must take steps to ensure that their team never fail to work productively; everything you do in your office has an impact. From the colour of the walls to the seating layout, to the lighting – it all makes a difference.

We take a closer look as to why having the right office furniture is so important, starting with a good seat.

Choosing the right seating

Given that most of the day in an office is spent sitting at a desk, there are no two more crucial elements of office furniture than the desks and chairs that your staff use.
When choosing the correct seating, consider these factors to help improve the physical well-being of your employees:


When a user doesn’t have arms on a chair, it encourages them to slump forward onto the desk. This position causes pressure on the spine and can lead to tension or back pain.

Multifunction arms

It is good to ensure the armrests are adjustable both in height and depth (in-and-out). Some chair arms can be angled to rotate them for optimal positioning to suit the size of the user. Chair arms also assist the user in getting in and out of the chair easily.

Swivel mechanisms

The ability to move around in your chair adds to its usefulness. You should be easily able to rotate your chair so that you can reach different spots of your work area for maximum efficiency.


Chair casters give you effortless mobility, but make sure to get the right ones for your floor. Choose a chair with casters designed for your floor surfaces, whether it is a carpet, hard surface or a combination.

Seat height

You should be able to adjust the height of your office chair to suit your size. For optimal comfort, you should be seated so that your thighs are horizontal to the floor. Look for a pneumatic adjustment lever to let you bring the seat higher up or lower.

Lumbar support

A good office chair will have support for the lower back. Some of the better ones will even have adjustable lumbar support that allows the user to fit the chair to their lower back. Proper lumbar support is vital in preventing back strain that can worsen and become sciatica.

Seat pad area

The seat should be wide and deep enough to let you sit comfortably. Look for a deeper seat if you are taller, and a shallower one if not so tall. Ideally, you should be able to sit with your back against the backrest and have approximately 2-4 inches between the back of your knees and the seat of the office chair.

Chair tilt

You should also be able to adjust the angle of tilt on the seat relative to the floor. Either to recline backwards or tilt forwards – depending on how you choose to sit.

Seat material

The fabric should be breathable to keep the chair from becoming hot and uncomfortable after hours of use. Also, it should have enough cushioning to support the person sitting in it without feeling the base of the chair through the cushion.